Meeting Room A/B Reservation FormContact Information Name * Email address * Phone number * Event Details Please provide a brief description of your event * Event Date * Set up time * This includes room unlock, A/C turned on, etc. Event Start Time * Event End Time * Events and rehearsals should not run over 12:00am Midnight How many will be in attendance? * Reservation Policy I understand that the completion of this form does not guarantee the use of Meeting Room A/B. I understand that Event Services staff will contact me to confirm my reservation. Yes, I understand Guidelines for Facility Use Meeting Rooms A and B exist for the main purpose of use during Mississippi College sponsored or co-sponsored events. Other events may be held in this facility when conflicts do not arise with college events. Decisions about which events may be approved to use the Facilities are made by the Office of Event Services and/or by the COO/CFO (Events are subjected to being bumped by college activities). Meeting Rooms A and B must be reserved at least two weeks prior to the event and no earlier than six months prior to the event. Clients not affiliated with ±«Óătvmay reserve the meeting rooms; however, reservations are not considered confirmed until a deposit is received. Mississippi College is affiliated with the Mississippi Baptist Convention and governed by a Board of Trustees selected by the Mississippi Baptist Convention. As a religiously controlled institution of higher education, Mississippi College reserves the right to limit use of its facilities for activities, groups and purposes consistent with its mission and values. Groups using Mississippi College facilities for events must utilize the officially approved graphics standards and logos for event publicity, registration, etc. The standards can be found at Questions should be directed to the Office of Public Relations. The organization using the facility is responsible for seeing that the function is conducted in an orderly manner, that each participant observes the rules and regulations of the College, and that the facility is put back in order after the event has ended. The organization will be charged for any loss or damage to equipment, furniture, or the physical facility. Nothing is allowed to be taped or posted on walls, doors or windows. Furniture and equipment may be moved only by the physical plant staff. Food or drink is not allowed in the auditorium. Candles are not allowed to be used in the facilities. Anyone who uses a facility of the College without proper authorization is subject to immediate removal If warranted, Mississippi College reserves the right to cancel events due to extreme/unforeseen circumstances. Such decisions will be made by the President. Yes, I understand Is this event sponsored by a Mississippi College school or department? * Yes No Internal Information Is this a Student Organization? * Yes No Sponsoring Department * Is this event sponsored by a club/tribe? * Yes No Name of Club/Tribe * Student Organization Name * Recurring Event Is this a recurring event? * Yes No Please list details pertaining to how often this event will occur, and when it will stop recurring. (E.g. This event will happen every Tuesday and Thursday starting May 1 and ending May 31.) Rental Fees Our current rental fee for Meeting Room A/B is $400.00 per day. Pricing for A/V will be determined based on the exact needs of your event. A deposit of half the fee will be required to confirm the reservation. The remaining balance will be due 48 hours prior to date of event. I agree Audio/Visual The Audio/Video/Lighting systems in Meeting Room A/B can only be operated by trained A/V/L technicians designated by Mississippi College. For further questions about what is possible in Meeting Room A/B, please contact the Audio/Visual Production Manager at (601) 925-7603 or audiovisual@mc.edu. The Audio/Video/Lighting systems in Meeting Room A/B can only be operated by trained A/V/L technicians designated by Mississippi College. Fees for this service will vary depending on the complexity of the event. After filling out this form, an A/V quote will be sent to you. For further questions about fees or what is possible in Meeting Room A/B, please contact the Audio/Visual Production Manager at (601) 925-7603 or audiovisual@mc.edu. Will this event require Audio/Visual Reinforcement? * Yes No Audio/Visual Needs Television Screen (for Powerpoint/Zoom, etc.) Please use this section to describe any A/V details that are pertinent to your event Setup How would you like the room setup? * Auditorium seating (chairs facing front, maximum of 50 people) Conference style (large rectangle with chairs around perimeter) Dining (maximum of 25 people) Classroom style (tables with chairs facing front, maximum of 30 people) Other (please describe on "Additional Setup" section) Additional Setup Details Describe how you need items placed in Board Meeting Room or in the lobby. Also include any other details pertaining to the desired setup of the room, such as number of tables/chairs, room layout, etc. Additional Setup Catering Would you like any food or refreshments at this event? * Yes No Catering Information Arrangements for food service must be made through Mississippi College's vendor, Campus Dining, Inc. To arrange food service through MMI, contact Joy Lee at 601-925-7646 or email jlee4@mc.edu. I understand my catering options I understand Campus Dining, Inc. has exclusive rights to food service in B.C. Rogers and agree to contact them to confirm their availability for my event. Parking Requests Requests for parking reservations can be made at www.mc.edu/event-services/parking-reservation-request Additional Information and Comments Forms can be limiting. If you have other pertinent information, please include it below. If you have questions about the status of this request, please email event-services@mc.edu. Additional Information
